How-to guide
Invite people to a group
From the group page, use “Invite Members” to send an email invite (or copy an invite link) so co-leaders can collaborate without sharing one login.
Invite by role, not just by interest
Start with the people who will actively maintain the route: lead riders, backup coordinators, school contacts, and anyone responsible for family communication. A smaller, reliable group is easier to manage than a long list of passive members.
Be clear about why each person is being invited. Some people may only need to review routes, while others should help edit stops, update notes, or coordinate schedule changes.
- Open the group you manage, then scroll to “Invite Members”.
- Enter an email address and click “Send Invite”.
Use shared ownership instead of shared credentials
A group gives every collaborator their own login and accountability. That means updates can continue even if one volunteer steps back, and you avoid the confusion of multiple people editing through one account.
Invitations also make handoffs easier. If leadership changes midyear, the new organizer can join the existing group and continue working on the same maps.
- Invite the primary leader and at least one backup.
- Include a school liaison if they will review route details.
- Avoid sharing passwords for convenience.
Set expectations during the invite process
When you send an invite, tell the person what you want them to do once they join. For example, you might ask them to verify pickup times, confirm school arrival procedures, or review a test ride before launch.
People are more likely to accept and participate when the request is concrete. A short personal note beats a generic 'please join our group' message.
- Tell them they should accept from the invite email (or the invite link) and sign in.
- If you copy a link, use “Copy invite link” next to the pending invitation.
Keep your group useful over time
Review group membership at least once per semester. Remove people who no longer need access and add new co-leaders before the route depends on them.
A healthy group is not just a permission list. It is the working team responsible for making sure the published route remains current, understandable, and supported on ride days.